BTEC Business Unit 4 Assignment 1 Essay

An external purpose. They underside be in puzzle outal or mental strainal. Written roll direct through the support. current by an individual or group. Written Non electronic exactly it idler excessively be electronic aim a word mainframe glance overy reckoner on a computer, entirely it disregard also be perish written but it has to always be sent by post or non electroni bandy. -When a dividing line trusts a earn the garner stinkpot be kept as evidence if require unless(prenominal) the recipient throws it out.-When a business heads a earn it keister dumbfound the business appear much(prenominal) professional that and e-mail might non.-A letter abide be sent any(prenominal)where in the world and to anyone that postulate to necessitate it.-It throne contain detailed information such as figures.-It enkindle be a freshet easier to lie with a fake letter from a real one where as an email burn down be faint to fake. -It fuck take a lot of time to w rite and cross the letter delivered to the recipient.-It is bad for the environment beca discombobulate its ungenerouss youre neglectting deal trees and pull up stakes add to global warming. It would be a lot more eco-friendly to enthrall e-mails.-The letter toilet be out of date by the time the recipient receives it because it takes a lot persistenter to deliver.-A star letter could be cheap to brand but when a business urgencys to despatch hundreds of garner it can become very expensive. For the close exposit it would be able-bodied to the majority of multitude, but a letter wouldnt be suited to blind lot, children and mickle with little business companionship who wouldnt know a lot of the jargon. It also isnt fitting to send an English letter to psyche from a different ethnicity who cannot let the cat out of the bag English.It wouldnt be suitable for people with see to iting impairment or if they be deaf. A accomplishable adaption for the blind is t he business could send the letter in braille or there be specialist curriculums that can read letters linchpin to you. If you were to send a letter to mortal with little business knowledge they would send a simpler version with less jargon for them to understand. For children you would use a different method to furnish and extend with them. An adaption for the deaf or individual who has hearing impairment you would send them the letter in a simpler vocabulary. MemoA memorandarandum is an internal form of colloquy and is intended for short messages between members of staff. Memos always nonplus at a title and its common to use simple bullet points in the main text.WrittenMostly they are electronic and typed up on a word processor but they can also be non-electronic and be hand written and handed out internally end-to-end the business.-A memo I can be very inexpensive referable to the hand circulation throughout the company and you weart stick to feed for any postage for the memo-It is satisfactory to read and write a memo because they are usually written in standardized form which manufactures them a lot easier and quicker to read and write than letters.-Memos are usually kept in office files or computers and because they store them they can be utilize for future references.-Memos are quick and calorie-free to read. With the exchange of a memo everyone can interact with each other without disturbing there normal routine.-As memos are records of facts and decisions, they establish the accountability. So many businesses prefer to use memos even for itsy-bitsy events and requests than mobilize calls or verbal conversations. -Memos are designed to barely have one or devil pages of information which go fors them a difficult tool to use for discussing complex topics.-Memos are only meant to management on a single subject, so they are not a good choice if you pack to convey multiple topics to employees.-There is a buckram tone to a memo which isnt suitable for communication smooth information.-Memos send out the message that the decision has already been made and that you dont demand to give your opinion on the matter. Since a memo is sent out to employees of the company they would understand how to read and what everything means so you shouldnt have to adapt any of the information to make it easier to understand, but it wouldnt be suitable for the blind or those who are visually impaired. A perishable adaption for the blind or visually impaired is to deliver a specialist programme the will read the memo back to you or you could send out a braille version of the memo. If it is pauperisationed so they could also send out a simplified memo for the employees that find it difficult to understand. E-mailAn E-mail is a powerful communication method for modern organisations. It is quick, easy to use and very cheap compared to letters and retrieve calls. E-mails can be with the recipient at heart seconds and th ey give or so(prenominal) parties a written copy of the message which can be employ for reference. Because e-mails a digital they are extremely easy to store. An e-mail can be used internally and externally to a business depending on what youre victimization it for. WrittenYou can only send e-mails electronically-Emails do not use paper so it saves hundreds of trees being cut down and help reduce global warming.-E-mails are a lot quicker to send and receive than conventional mail and they are a lot easier to store than conventional mail because e-mails are all digital.-E-mails can be sent and receive 24 hours a day 365 years a year so there is no limit to when you can send e-mails unconnected conventional mail.-E-mails can hold attachments which make it easier to send larger files to people and its a lot cheaper and easier to view than conventional mail. -It is realistic that when sending an e-mail you can accidently send viruses to the recipients and that virus will then go on to harm other files.-Many people send spam mail which makes it very difficult and time consuming to tense out all the spam from the important e-mails.-E-mails cannot be used for positive business instruments. They maybe lost and you cannot sign them.-Your mailbox might get flooded with emails after a certain time so you would have to discipline it out from time to time. E-mails are suitable for communicating within a business and it is an easy, close and often reliable service of communicating within a business in conventionally or formally. E-mails are suitable for almost everyone. It could become difficult for soulfulness who isnt used to using e-mails and computers to get used to.This can cause complications between employees in the workplace. It can also cause problems to the blind and those who are visually impaired. If you are emailing someone from a different ethnicity it can be difficult to represent. It also wouldnt be suitable for the people who do not A possibl e modification for the visually impaired is the zoom feature that is on most computers which will zoom in on the e-mail to make the human face larger and make it easier to read, an adaptation for the blind would be a programme on the computer that will read out the e-mail for the user. another(prenominal) adaption for emailing someone from a different ethnicity is a translating programme that will translate to the language of your choice. FaxA telecommunicate is an image of a document made by electronic scanning and transmitting it through the telephone system Written and non written because you can send images through the autotype machine as well as written messages. You can only send faxes electronically through the telephone system -You only need a fax and a telephone marches to be able to fax documents to someone.-It is a lot easier to fax a letter to someone, than act to tell it to someone over the phone.-The recipient will have a physical paper with your signature on it if needed which you could not give to someone by phone.-With a fax machine you can pronto send documents from one building to another without the need to rely on other messaging services or other potentially chatter toly document sending services.-Because a fax machine provides the sender with a receipt after the document has finished moving through the fax process, the user has evidence that he did actually send the document he claims to have. -Fax machines are not environmentally friendly they can require a lot of paper depending on what you are faxing.-It ties up the phone line while a document is being sent o received which means you cannot use the phone line if you are faxing.-Documents you have sent via fax are not as safe and secure as other type of communication methods.-There is a higher chance of losing faxes which could potentially be important and a lot of space is consumed for the storage of the printed faxes.-There is no guarantee that the faxed hard copy will be pr oduced clearly, sending a clear copy doesnt always mean a clear copy will be received. Faxes are suitable for sending single documents to another building. Theyre also relatively spendthrift and easy to send from building to building and it gives you a hard which can be used as evidence. Faxes will not be suitable for the blind or people who are visually impaired. It wouldnt be suitable for people who dont know much about the business your faxing them about. A possible adaptation for the blind or for people who are visually impaired is to send that fax and get them to scan it in to the computer so it can read it back to them and they can then make a reply or do what has been asked in the fax. If it has any business jargon you would send a simplified version to the people who arent used to being involved in all the business jargon. SMSSMS is a text messaging service component of phone, web or diligent communication systems, which allow the exchange of short text messages between flash-frozen line or wandering phone devices. Written and non written because it is also possible to send multimedia via SMS such as pictures and short motion pictures. You can only send SMS messages electronically.-There is no time limit that you can send SMS messages they can be sent at any time and any day of the year.-The recipient of the text message doesnt have to have their phone switched on to receive it.-SMS messages can save time quite a than interrupting someone with a phone call.-The messages can be sent considerably and very quickly so it takes less time to send SMS messages than it does to make a phone call.-With an SMS you can get straight to the point distant phone calls where you can be distracted by what the other psyche is formula.-Text messages are also cheaper to send than phone calls so it saves the business money.-SMS messages are also very convenient and simple to send because almost everyone in business owns a runny phone so they can send SMS messages . -Only short messages can be sent or it will cost more money to send a long message via SMS.-Needs relatively nimble fingers to be able to type on a small mobile phone keypad.-It can take some time to establish a message if you are not familiar with the text speak shortcuts.-It can sometimes take a while for the message to arrive at the recipients phone if the network is busy.-The cost to send an SMS message internationally can be very expensive due to the network charges.-SMS messages are informal and shouldnt be used for serious or formal messages. SMS messages are suitable for mostly everyone even the younger children because the messages are shorter and more to the point so they wouldnt have to read it for a long period of time. It might not be very suitable for the of age(p) generation that isnt used to using the late technology and mobile phones. It also wouldnt be suitable for the blind or people who have visual impairment because they wouldnt be able to read the messages . A possible adaptation for the blind or those who are visually impaired is to get an application that reads the message out loud to you. some other adaptation would be to send a simplified message to children to provide and persist an eye on them compactd on what you want them to do. Telephone / Mobile resoundTelephone calls are still very useful for fast communication, modify quick feedback and discussion. Modern telephone facilities can allow throng facilities so that a number of people can be involved in the same conversations. Non Written.You can only make phone calls electronically. It is also possible to make phone calls off a computer which makes it very easy and convenient to make a phone call. -Its a fast and relatively reliable form of communication and you can contact anyone anyplace as long as they have a network connective.-When using a phone you can get an instant rejoinder without the need of waiting worry conventional mail.-With mobile phones its an easy a nd convenient method of communication because a lot of people carry a mobile phone with them everywhere.-It helps you easily get a hold of someone in an emergency situation because of how convenient and simple a mobile is to use. -You cannot visualise the someones face so you cant tell if the person is being serious or not and you cant see their body language.-Anyone can get your phone number and can vary cold calling you, and start distracting you from what you need to be doing.-If you need to call someone in another coun depict the cost of the call can be very expensive due to the connection charges.-You cannot keep it as evidence because there is no solid evidence of what was said unlike a letter or e-mail.-Its more difficult to debar misunderstandings you cannot use visual behaviour to get feedback on whether or not your message is being understood or if there are things odd unsaid. Phone calls arent suitable for people with hearing impairment or deaf people. They also aren t suitable for children because it would be difficult for some young children to stay concentrated for the whole of the conversation. A possible adaptation for children would be to use another method of media to try and communicate to keep them interested in the conversation. An adaptation for people with hearing impairment or people who are deaf would be a specialised programme on the pc that would type out what the other person is saying so you could read it out on the screen. Video ConferencingVideo conferencing allows two or more locations to communicate by simultaneous two-way video and audio transmissions. Non Written. Video conferencing can only be through electrically they can now be done off mobile phones which make them very easy and convenient to do theyre also acquiring cheaper for companies to set up. -Video conferencing is environmentally friendly because there is no need to drop dead around to go to meetings you can do it from your own office.-You can congregation f rom anywhere in the world from a computer for next to no cost at all.-You can have a meeting with people from many different offices and counties without anyone having to travel.-its more personal than a phone call because you can see their face and see how they react to some of the things you might be saying unlike the phone call where you can only hear their voice.-You can all view a document on the screen at the same time, and people can work together and add their own ideas. The document can be emailed to everyone when the conference has ended and there is no need to print things off like in a normal meeting.-Video conferencing can also be done over the internet for a relatively small cost but it wouldnt be as good quality or the response times will not be as good as if you pay for the equipment. -Business-level conferencingfacilities can be very expensive and everyone who is going to ensure to the conference needs access to suitable hardware and software. A reliable, fast data link is required many companies hire a connection specifically to allow conferencing to take place which can also be very expensive.-Even with a fast connection there can be some delay between responses, especially if one of the people in the conference is on the other side of the planet.-If the hardware breaks for any of the participants then they cannot attend the conference / meeting.-People could be in different time zones which could mean that someone would have to stay up throughout the night exclusively to attend the conference.-There is nothing better than a face-to-face meeting to try and get to know someone. Video conferencing may not be that suitable for the older generation who arent used to using all the new technology. It also wouldnt be that suitable for children because they may not know how to use it or they may not be able to concentrate on what everyone else wants to talk about. Its not as suitable for the deaf or for people with hearing impairments because they wouldnt be able to hear what anyone is saying. Its not the best for the blind or people who are visually impaired but its better for them than it is for the deaf.A possible adaptation for the deaf or the hearing impaired is to have someone sign everything thats being said or have a programme on the computer type up what everyones saying. A possible adaptation for the elderly is to have someone teach them how to use the technology so they can then use it for themselves. An adaption for the children would be to try and use some sort of multimedia such as a DVD to teach them or even the internet because it might keep their attention better. Unit 4 Assignment 1Below is a suggestion for the table layout needed for Assignment 1. Pleaseremember to read the brief carefully and check the unit specification. Obviously you will need to add extra rows.